Sponsor / Exhibitor Opportunities

“On behalf of the Western Association of Fish & Wildlife Agencies, we invite you to participate as a conference sponsor or booth exhibitor to help further our common goal of delivering conservation through information exchange and working partnerships .”

WAFWA Executive Director, Zach Lowe

Staff a booth to allow attendees to learn more, ask questions or a see live presentation!

Conferences bring over 400 U.S. and Canadian fish & wildlife professionals.

Opportunities to briefly speak at lunches, the reception or at sponsored work group sessions.

Mingle with amzing people in a fun and relaxing socal setting at hosted activities.

2022 WAFWA SUMMER MEETING

Join us as a sponsor to gain exposure for your organization to fish & wildlife professionals, to network and to exchange information and ideas!

Demonstrate your commitment to wildlife conservation by sponsoring the WAFWA Summer Meeting. As a sponsor, your organization will enjoy a unique and visible opportunity to play a significant role in the delivery of this important meeting. Sponsors will receive special recognition through a variety of channels as described below.

Become A Sponsor

2022 Summer Meeting Sponsor Opportunities Brochure (PDF, 521 KB)

Sponsorship Opportunities & Benefits

Your sponsorship would assist us in hosting a world-class event and demonstrate your organization’s commitment to wildlife conservation. In exchange, your organization will have the valuable opportunity to make face-to-face CONNECTIONS with over a hundred fish and wildlife professionals; you’ll have ACCESS to people who need your products and services; and the EXPOSURE will reinforce your brand awareness and maximize visibility in the wildlife community.

Sponsorship Opportunities

Pricing & Benefits	Sustaining Partner $20,000	Diamond $10,000	Platinum $7,500	Gold $5,000	Silver $3,000	Bronze $1,500
Special Event Recognition and Remarks	Wednesday 100th Anniversary Celebration	Tuesday Awards Dinner	Attendee breakfast/lunch	Refreshment break	Refreshment break
Verbal Recognition at Plenary	●	●	●
Logo Recognition on Website and Conference Promotional Email Blasts	Logo & Link	Logo & Link	Logo & Link	Logo	Logo	Logo
Logo on “thank you to sponsors” slide at the Plenary and Banquet	●	●	●	●	●	●
Scrolling Logo on Conference App	●	●	●	●	●	●
Logo on conference signage	Prominent Placement	Prominent Placement	●	●	●	●
Exhibit Space	●	●	●	●	●
Complimentary Registration(s)	Up to 6 Attendees	Up to 4 Attendees	Up to 3 Attendees	2 Attendees	1 Attendees	1 Attendees
Company profile in the final program and/or conference app	Enhanced listing with logo	Enhanced listing with logo	Enhanced listing with logo	●	●	●
Attendee List Post-Conference	●	●	●	●	●	●

Directors Event Sponsorships

Directors event sponsorships are available as an add-on option to Bronze, Silver, Gold, Platinum, Diamond and Sustaining Partners. Sponsorship consideration will be given to highest level sponsors and on a first come, first serve basis. We will do our best to accommodate date and time requests for meals. In the event that two groups request the same Directors meal, priority will be given to organizations that sponsor at a higher level. All Directors’ event sponsorships will be confirmed by May 1st, 2022.

● Directors’ Retreat Monday – Lunch Sponsor $5,000 or Dinner Sponsor $5,000 (Opportunity for multiple non-competing
sponsors) Location and details to be determined.

● Directors’ Breakfast or Luncheons – $3,000 (Includes cost of food, AV, One sponsor per meal event) Invitation only, Directors Breakfasts and Lunches will take place Tuesday, Wednesday, Thursday and Friday (no lunch on Friday).

Sponsorship recognition includes: Company logo on conference website and signage, a company profile in the conference app, one complimentary conference registration, brief opportunity to address the group at your sponsored event.

Additional Conference Support Options

● 100th Anniversary Celebration Event Sponsorship – $5,000 (Opportunity for multiple sponsors) Celebrate the 100th anniversary of WAFWA as the sponsor of this exciting event at the National Cowboy & Western Heritage Museum on Wednesday evening. Recognition will include: Logo on the conference website, logo and listing in the conference app, logo on the event signage, verbal recognition and opportunity to welcome the group at the event. 2 complimentary Conference Registrations.

● Women in Wildlife Conservation Reception (Thursday evening) – $2,500 (Opportunity for multiple sponsors) Be a part of this fun event and support diversity in wildlife conservation fields. Recognition will include: Logo on the conference website, logo and listing in the conference app, logo on the event signage, one complimentary conference registration, verbal recognition and opportunity to welcome the group at the event.

● Hospitality Suite Sponsor – $1,500 Your sponsorship will help cover costs for attendees to enjoy your hospitality Suite. This is a great opportunity for one-on-one time with attendees! The hospitality suite will be open Sunday through Thursday evenings. One sponsor per evening. Recognition will include: Logo on the conference website and event signage.

● Refreshment Break Sponsor— $750 Everyone loves their coffee and snacks to recharge in between meetings. Your company logo will be on the
signage as host of the refreshment break of your choice.

● Audio-Visual Sponsorship — $5,000 (to help cover costs for video conferencing, projectors, screens, etc.)

● Conference Lanyard Sponsorship — $2,000 (plus the cost of lanyards) Recognition will include: Logo on conference lanyard, company listing in the conference app and 1 complimentary conference registration.

● Conference Supporter — $500 / Conference Patron — $250 Receive recognition in the conference app and on conference signage for the duration of the event.

Exhibit Space

$850.00 early rate / $1,000 after May 1st A standard display space includes a 6’ skirted table with 2 chairs and will be set up in a central location at the conference. Space will be assigned on a first paid, first served basis. Electricity is not included in the fee and will be available for an additional charge.

Sponsorship / Exhibition Policy & Guidelines

The Western Association of Fish and Wildlife Agencies’ (WAFWA) objectives – as set forth in its Constitution and Bylaws – are (a) to protect the right of jurisdiction of the western states over their wildlife resources on public and private lands; (b) to scrutinize carefully state and federal wildlife legislation and regulations and to offer opposition to or

support for legislative proposals or federal regulations that are deemed necessary to the best interests of the members; (c) to consult with and make recommendations to the federal wildlife and public land agencies in order that federal wildlife management programs and programs involving federal aid to the western states shall be so conducted as to be in the best interests of the western states; and (d) to serve as a clearinghouse for the exchange of ideas concerning wildlife management and research techniques.

To further our objectives, we accept government agency, corporate, industry, organizational, and individual sponsorships and booth exhibits under strict guidelines.

While WAFWA intends to follow the guidelines described in this policy, whether to accept any sponsorship from, or affiliation with, any organization is solely within WAFWA’s discretion. This policy does not create any right for any third party to sponsor or be affiliated with WAFWA and cannot be relied on by any third party for that or any similar purpose.

We will refuse any sponsorship or messaging that we believe is incompatible with that of our mission or the missions of our member state and provincial fish and wildlife agencies or other partners. The WAFWA will not solicit or accept sponsorships from government agencies, corporations, organizations, or individuals whose practices, policies, or operations are deemed unacceptable and/or contrary to the values implicit in our objectives, as articulated in our mission, constitution, bylaws, resolutions and policies.

The WAFWA welcomes the support of sponsors or exhibitors for organizational efforts subject to the following guidelines:

The WAFWA will not accept sponsorships or exhibits that reflect in a negative manner on the WAFWA, do not align with its mission statement, or are not in the best interest of the organization as determined by the Executive Committee, Board or Directors or their designees.

The WAFWA will not accept sponsorships or exhibits from any entities or individuals that are opposed to fish and wildlife conservation measures, which may include having taken positions in opposition to any kind of hunting, fishing or trapping activities.

The WAFWA does not accept sponsorships for certain categories of products and services, including any illegal products or services (i.e. drugs and drug paraphernalia, sexual escort services) or products or services that may be considered inappropriate for, or inconsistent with, the relevant setting (tobacco products or establishments, alcohol) as determined in the WAFWA’s sole discretion.

The WAFWA reserves the right to reject or remove a sponsor’s or exhibitor’s printed materials, booths, signage, or other commonly used materials if those materials are incompatible with the WAFWA’s mission or the missions of our member state fish and wildlife agencies.

o The sponsor or exhibitor shall be asked to remove the materials. The WAFWA may remove the materials, but will not be responsible for damage, if the sponsor or exhibitor refuses.

The Executive Director shall make the decisions related to the application and enforcement of the provisions of this policy and these guidelines, at his/her sole discretion. After the Executive Director’s decision, a WAFWA member may ask the Executive Director to refer the matter to the Board of Directors’ Executive Committee, which shall make the final decision.

The WAFWA retains complete control over any sponsored program, and sponsors shall not have any input into operational matters relating to a project they have sponsored.

Questions on this policy may be directed to the WAFWA Executive Director by phone at 208-331-9431 or by email at wafwa.admin@wafwa.org. Mail correspondence can be sent to WAFWA Headquarters, 3380 Americana Terrace, Suite 320 in Boise, ID 83706.

Unanimously adopted by the WAFWA Executive Committee on January 26, 2016

WAFWA Exhibitor-Sponsor Policy & Guidelines (PDF, 197 KB)Download