Sponsor / Exhibitor Opportunities

“On behalf of the Western Association of Fish & Wildlife Agencies, we invite you to participate as a conference sponsor or booth exhibitor to help further our common goal of delivering conservation through information exchange and working partnerships .”

WAFWA Acting Executive Director, Chris Moore

Sponsorship Opportunities & Benefits

Your sponsorship would assist us in hosting a world-class event and demonstrate your organization’s commitment to wildlife conservation. In exchange, your organization will have the valuable opportunity to make face-to-face CONNECTIONS with over a hundred fish and wildlife professionals; you’ll have ACCESS to people who need your products and services; and the EXPOSURE will reinforce your brand awareness and maximize visibility in the wildlife community.

Staff a booth to allow attendees to learn more, ask questions or a see live presentation!

Conferences bring over 400 U.S. and Canadian fish & wildlife professionals.

Opportunities to briefly speak at lunches, the reception or at sponsored work group sessions.

Mingle with amzing people in a fun and relaxing socal setting at hosted activities.

Join us as a sponsor to gain exposure for your organization to fish & wildlife professionals,
to network and to exchange information and ideas!

Mid-Winter Meeting Sponsor Engagement & Exposure Opportunities

Sponsors will receive recognition through a variety of channels based on the level of sponsorship. If you do not see a price that fits your budget, please contact Cindy Delaney (Cindy@delaneymeetingevent.com) to help you customize a package. Download a PDF version of the 2021 Mid-Winter Meeting Sponsor Opportunities HERE.

ENGAGEMENT	Gold Level $5,000	Silver Level $2,500	Bronze Level $1,500
Brief remarks at Directors Forum, Joint Directors and Commissioners Meeting or Business Meeting	●
Verbal recognition at Directors Forum, Joint Directors and Commissioners Meeting and Business Meeting	●	●	●
Sponsor a meet-up (coffee chat, social, or product/service focused session)	●	●
Sponsor a meeting on the agenda of your choice (includes: logo recognition and brief remarks; multiple opportunities available)	●	●
Ability to schedule one-on-one meetings with potential customers	●	●	●
Offer an incentive/discount for attendees to meet you at your personalized Sponsor Engagement Hub during the two scheduled times, or with an appointment for another time	●	●	●

EXPOSURE	Gold Level $5,000	Silver Level $2,500	Bronze Level $1,500
Advance email message sent to attendee mailing list on behalf of sponsor	●
Advertisement on the conference platform 5 minutes prior to the start of the Directors Forum, Joint Directors and Commissioners Meeting or Business Meeting	●
Advertisement in the App	●	●
Logo in advance promotion of meeting (email blasts)	●	●	●
Push notifications through the App to encourage attendees to visit your Personalized Sponsor Engagement Hub	2	1	1
Logo on main landing page of the virtual platform	●	●	●
Logo on static “thank you sponsors” slide shown throughout the meeting	●	●	●
Logo on virtual Sponsor Engagement Hub page	●	●	●
Virtual Sponsor Engagement Hub with ability to add video, logo, links, description, contact info, files, and text Q&A	●	●	●
Company listing in sponsor directory–PDF available to download from the virtual platform	Enhanced listing with logo	●	●
Attendee mailing list post-meeting	●	●	●
Complimentary registrations	4	3	1

R3 Workshop Sponsorships

The Annual WAFWA R3 Workshop draws 75-100 R3 professionals from primarily the western states but also the rest of the country to learn about the latest best practices in recruiting, retaining and reactivating hunters and anglers. This two day intensive seminar is seeking sponsors who are aligned with their mission.

PRICING & BENEFITS	Gold Level $2,000	Silver Level $1,000	Bronze Level $500
Deliver a short presentation to the group	●
Acknowledgment at the start of the meeting from the meeting chair	●	●
Push notification to R3 attendees	●	●
Logo recognition on slide at the start of the meeting	●	●
Virtual Sponsor Engagement Hub location with ability to post materials, videos, and meet up with attendees	●	●	●

Personalized Sponsor Engagement Hub

Your “Hub” can be customized at no additional cost to include:
• Company description
• Podcast links
• Video uploads of product demonstrations, company commercials, or other “must watch” videos
• Ability to embed Zoom or similar Livestream link to schedule face-to-face meetings or chat sessions
• Downloadable brochures and documents
• Exhibitor live chat which will also be provided in print form post-conference

Become a Sponsor

How to become an Exhibitor or Sponsor

Sponsor opportunities will be available at the Mid-Winter Meeting’s registration page.

Questions? Contact Delaney Meeting & Event Management at Cindy@delaneymeetingevent.com or by phone at 802-448-9044.

Sponsorship / Exhibition Policy & Guidelines

The Western Association of Fish and Wildlife Agencies’ (WAFWA) objectives – as set forth in its Constitution and Bylaws – are (a) to protect the right of jurisdiction of the western states over their wildlife resources on public and private lands; (b) to scrutinize carefully state and federal wildlife legislation and regulations and to offer opposition to or

support for legislative proposals or federal regulations that are deemed necessary to the best interests of the members; (c) to consult with and make recommendations to the federal wildlife and public land agencies in order that federal wildlife management programs and programs involving federal aid to the western states shall be so conducted as to be in the best interests of the western states; and (d) to serve as a clearinghouse for the exchange of ideas concerning wildlife management and research techniques.

To further our objectives, we accept government agency, corporate, industry, organizational, and individual sponsorships and booth exhibits under strict guidelines.

While WAFWA intends to follow the guidelines described in this policy, whether to accept any sponsorship from, or affiliation with, any organization is solely within WAFWA’s discretion. This policy does not create any right for any third party to sponsor or be affiliated with WAFWA and cannot be relied on by any third party for that or any similar purpose.

We will refuse any sponsorship or messaging that we believe is incompatible with that of our mission or the missions of our member state and provincial fish and wildlife agencies or other partners. The WAFWA will not solicit or accept sponsorships from government agencies, corporations, organizations, or individuals whose practices, policies, or operations are deemed unacceptable and/or contrary to the values implicit in our objectives, as articulated in our mission, constitution, bylaws, resolutions and policies.

The WAFWA welcomes the support of sponsors or exhibitors for organizational efforts subject to the following guidelines:

The WAFWA will not accept sponsorships or exhibits that reflect in a negative manner on the WAFWA, do not align with its mission statement, or are not in the best interest of the organization as determined by the Executive Committee, Board or Directors or their designees.

The WAFWA will not accept sponsorships or exhibits from any entities or individuals that are opposed to fish and wildlife conservation measures, which may include having taken positions in opposition to any kind of hunting, fishing or trapping activities.

The WAFWA does not accept sponsorships for certain categories of products and services, including any illegal products or services (i.e. drugs and drug paraphernalia, sexual escort services) or products or services that may be considered inappropriate for, or inconsistent with, the relevant setting (tobacco products or establishments, alcohol) as determined in the WAFWA’s sole discretion.

The WAFWA reserves the right to reject or remove a sponsor’s or exhibitor’s printed materials, booths, signage, or other commonly used materials if those materials are incompatible with the WAFWA’s mission or the missions of our member state fish and wildlife agencies.

o The sponsor or exhibitor shall be asked to remove the materials. The WAFWA may remove the materials, but will not be responsible for damage, if the sponsor or exhibitor refuses.

The Executive Director shall make the decisions related to the application and enforcement of the provisions of this policy and these guidelines, at his/her sole discretion. After the Executive Director’s decision, a WAFWA member may ask the Executive Director to refer the matter to the Board of Directors’ Executive Committee, which shall make the final decision.

The WAFWA retains complete control over any sponsored program, and sponsors shall not have any input into operational matters relating to a project they have sponsored.

Questions on this policy may be directed to the WAFWA Executive Director by phone at 208-331-9431 or by email at wafwa.admin@wafwa.org. Mail correspondence can be sent to WAFWA Headquarters, 3380 Americana Terrace, Suite 320 in Boise, ID 83706.

Unanimously adopted by the WAFWA Executive Committee on January 26, 2016

WAFWA Exhibitor-Sponsor Policy & Guidelines (PDF, 197 KB)Download